What teams do you need to make an office refurbishment happen?

Jeremy Poole

Starting a brand-new office refurbishment is an exciting project that can transform your current workspace into a functional environment whilst being vibrant and inspiring for your workforce. When considering a venture of this scale, careful planning, coordination, and collaboration among various teams will be essential to ensure your refurbishment is successful.

To make sure you’ve got the best people surrounding you during your workplace refurbishment, we’ve explored the key teams you’ll need, including the vital roles they will play in creating the perfect office to suit the needs of your business.

Why is it important to have the right team for your office fit out? 

Having the right team for your office re-design is extremely important for several reasons. Firstly, the office refurbishment process encompasses a variety of tasks such as project management, space planning, interior design, construction, IT setup, and furniture installation. A competent and well curated team with a diverse set of skills ensures that each part of the process is handled professionally and efficiently.

Secondly, the right team with relevant industry knowledge and expertise can translate your vision and requirements into a reality. They can gain an in-depth understanding of your brand identity, culture, and functional needs, to deliver an office space that aligns perfectly with your business objectives.

Your team should also be able to anticipate challenges, offer innovative solutions, and stay within your budget and timeline. Their experience and attention to detail can significantly reduce the risk of costly delays or errors during the fit-out process.

A well-coordinated team should foster seamless communication, facilitate a smooth workflow and be collaborative during decision-making to ensure your office refurbishment meets expectations and enhances employee productivity and well-being.

6 core teams that you need for your office fit out

Depending on whether you’re taking a traditional procurement or design and build approach to your refurbishment will dictate how your entire team is created. If you’re taking a traditional procurement approach, you’ll need to hire each of your services separately. Some important teams you’ll need to consider include:

1. Interior design team

Role: Your interior design team will be the creative force behind your office space refurbishment. It is their job to work closely with you to understand your vision, brand identity, and specific requirements to create a design that aligns with your company goals and values. Their role will involve space planning, creating design concepts, and selecting colours, materials, and furniture.

Expertise: An interior design team will typically comprise of interior designers, architects, and space planners. They will have a wealth of industry knowledge that will help to create a functional, yet stylish office design for your workforce.

2. Technology and IT team

Role: Having quality technological capabilities is essential in modern workplaces to support remote and hybrid workers. An IT team will play a critical role when refurbishing your workspace as they will be responsible for planning and implementing its IT infrastructure, for example audio-visual equipment.

Without this team, it can be difficult to establish where your office technology should be positioned for it to be best optimised for your staff.

Expertise: The team should include IT specialists and audio-visual technicians.

3. Furniture suppliers

Role: Furniture is a fundamental element of any office refurbishment and is key to ensuring your staff and clients are comfortable in your space. A professional furniture team will collaborate with your interior design team to select appropriate pieces that match the design vision for your office, and meet ergonomic and functional requirements.

Whether you need tables and booth seating for your breakout areas, or desk seating for your meeting rooms, a dedicated furniture team can provide you with optimal office furniture solutions.

Expertise: Furniture suppliers and consultants have a deep understanding of workspace ergonomics and product offerings to ensure your office furniture is functional and stylish.

4. Contractors and builders

Role: Your construction and building team are the hands-on professionals who bring your office refurbishment to life. They’ll manage the construction, installation, and implementation of your fit-out, including any structural modifications, electrical and plumbing work, carpentry, and installation of fixtures and furniture.

Expertise: Depending on the scope of your office design, your building team can consist of general contractors, electricians, and plumbers, but can also extend to carpenters, painters, and various other tradespeople.

5. Project management team

Role: A project management team will be responsible for overseeing the entire office fit-out process. They will coordinate all the activities between each team to ensure a seamless transition from team-to-team, set timelines for specific tasks, and ensure that the project stays on track and within budget.

From initial procurement to installation, and post-fit-out inspections, your project management team will handle every aspect of the project, so you don’t have to.

 Expertise: A project management team will typically include project managers, quantity surveyors, and cost consultants. Including these individuals within your team will ensure your

project is managed effectively and within your budget requirements.

6. Health and safety experts

Role: Ensuring a safe and compliant workspace is essential during the fit-out process. Health and safety experts will assess potential risks, recommend safety measures, and ensure that all regulations and codes are adhered to during your office fit out.

Expertise: Health and safety experts may include safety consultants and engineers.

Want to get started on your next office design and fit out?

A successful workplace refurbishment is a collaborative effort that involves multiple teams working together seamlessly. From the creative minds of the interior design team to the skilled hands of contractors and builders, each team plays a crucial role in bringing your vision to life. By assembling the right mix of expertise and talent, you can create an inspiring and functional workspace that fosters productivity, creativity, and employee satisfaction.

If you don’t feel like assembling your office fit out team yourself, we have the perfect solution for you. Our services at Building Interiors include a full turnkey fit out. This means we provide you with a dedicated design team, project manager, construction team, furniture specialists, and other knowledgeable experts to see you through your refurbishment from beginning to end.

Get in touch

If you’d like to find out more about our comprehensive office design and build services, email us at contact@buildinginteriorsgroup.co.uk, or call us on 0113 388 6522. Our team will be happy to help!